LRA AGM 2008 Minutes

MINUTES OF THE LONEHILL RESIDENTS ASSOCIATION ANNUAL GENERAL MEETING HELD ON
29th JULY 2008 AT CRAWFORD PREPARATORY SCHOOL, SCEALES ROAD, LONEHILL

Present : 57 as per attendance register, 68 unregistered, 125 in total

Apologies : John Mendelsohn, Roger Manton

Proxies Received : Angela Manton appointing John Cluett
Chris Crozier appointing Hermann Erdmann
Karina Taylor appointing Dorica Eatwell


Rob Gillespie welcomed all members and residents to the 8th Annual General Meeting. He read a letter from Councillor Mendelsohn (copy attached) and commenced with the agenda as set out and circulated to all members.

1. The Chairman’s Report was read by Rob Gillespie (copy attached). No questions were asked.

2. Rob Gillespie introduced the Financial Director, Roger McKee, who proceeded to provide a synopsis of the salient points of the Audited Financial Statements as distributed. Roger McKee also provided some insight on the budget for the forthcoming year. It was noted that the audit was conducted under the stringent new International Financial Reporting Standards which required significant extra effort and time. No questions arose from the floor. Acceptance of the Annual Financial Statements was proposed by Hamish McBain and seconded by Nick Fredericksz. The motion was accepted unanimously.

3. The appointment of an Auditor for the forthcoming year was briefly discussed and members were advised that the board of directors was satisfied with the services provided by Clive Dryden during the previous appointment and saw no valid reason to change to another auditor. The re-appointment of Clive Dryden was proposed by Hermann Erdmann and seconded by William Carroll. The motion was accepted unanimously.

4. Fathima Beckmann resigned from the Board and was not available for re-election. Roger McKee who was co-opted during the year had resigned in accordance with the Articles, and had made himself available for re-election. Don Perry and Simon Bradshaw were both nominated and accepted for election. They both gave a précis of their CV’s and ambitions. No objections had been noted or received and no voting was required. The chairman asked for their election. The election of the new Board Directors was proposed by Hermann Erdmann and seconded by Nick Fredericksz. The Chairman again asked for any objections by way of show of hands. There were none. The Chairman then asked for the acceptance of the Board of Directors by way of show of hands. The Board was unanimously accepted.

The directors of the Lonehill Residents Association Section 21 Company are; Jean Berdou, Simon Bradshaw, Rob Gillespie, Michael Goodwin, Hamish McBain, Roger McKee, Don Perry and Ray Stride.

5. No items or matters for discussion of a general nature had been received. The Chairman noted that George Joubert had written to him some time before the meeting with a number of queries and that these had all been satisfactorily addressed directly back to George Joubert.

The Chairman then invited questions from the floor. John Cluett tabled a request from the Board of Trustees of Lanzerac for the provision of bullet-proof vests for their gate guards. Sue Cato re-iterated the Chairman’s request for residents who walk their dogs in public areas to pick up their animal’s mess. She also queried the licence requirements for fishing in the main dam. The Chairman noted that this had been addressed on numerous occasions in the past and that no licences were required for the activities that were being carried out at the dam. He also noted that such activities should be encouraged by the parents instead of allowing their children to frequent malls and the like, increasing their exposure to unsavoury and undesirable habits.

The meeting closed with a unanimous vote of thanks from the members to the directors and staff of the LRA for their good work and significant contribution to the community.